Check Email Hosting Server: A Complete Guide for Dev

Hello Dev, in this article, we will discuss everything you need to know about checking your email hosting server. An email hosting server is responsible for receiving, delivering, and storing your emails. It is important to periodically check your email hosting server to ensure that your emails are being delivered and received without any issues.

Why is it important to check your email hosting server?

Your email hosting server is the backbone of your email communication. Any issue with the server can cause delays in email delivery, loss of important emails, and damage to your reputation. Here are some reasons why it is important to check your email hosting server:

1. To ensure that your emails are being delivered without any delay.
2. To check for any spam or phishing emails.
3. To prevent any unauthorized access to your emails.
4. To maintain the reputation of your email domain.
5. To identify and resolve any issues before they become major problems.

How to check your email hosting server?

There are several ways to check your email hosting server. Let’s discuss them one by one:

1. Using an email client

An email client is a software application that allows you to access your emails from your computer or mobile device. You can use email clients like Microsoft Outlook, Apple Mail, or Mozilla Thunderbird to check your email hosting server.

To check your email hosting server using an email client, you need to follow these steps:

1. Open your email client and go to the settings section.
2. Select the option to add a new email account.
3. Enter your email address and password.
4. Enter the incoming and outgoing server details provided by your hosting provider.
5. Save the account settings and check if you can send and receive emails.

2. Using a webmail application

A webmail application is a web-based email client that allows you to access your emails from any device with an internet connection. Popular webmail applications include Gmail, Yahoo Mail, and Outlook.com.

To check your email hosting server using a webmail application, you need to follow these steps:

1. Go to the website of your webmail application.
2. Enter your email address and password.
3. Check if you can send and receive emails.
4. If you face any issues, contact your hosting provider for assistance.

3. Using an email testing tool

An email testing tool is a software application that allows you to send and receive test emails to check your email hosting server. Popular email testing tools include Mail Tester, Putsmail, and Litmus.

To check your email hosting server using an email testing tool, you need to follow these steps:

1. Go to the website of your preferred email testing tool.
2. Enter your email address and send a test email.
3. Check if the test email is delivered to your inbox.
4. If you face any issues, contact your hosting provider for assistance.

What to check in your email hosting server?

When checking your email hosting server, you need to look for the following issues:

1. Email delivery issues

Check if your emails are being delivered without any delay or bounce-backs. Monitor the delivery speed and make sure that your emails are not ending up in spam folders. If you notice any delivery issues, contact your hosting provider for assistance.

2. Security issues

Check for any spam or phishing emails that might have originated from your email domain. Make sure that your email account is protected with a strong password and two-factor authentication. Regularly scan your email account for any suspicious activity.

3. Storage issues

Check the storage space on your email hosting server. If you are running out of storage, consider deleting old emails or upgrading your hosting plan.

FAQs

1. How often should I check my email hosting server?

You should check your email hosting server at least once a month to ensure that everything is running smoothly.

2. What should I do if I notice any issues with my email hosting server?

Contact your hosting provider immediately if you notice any issues with your email hosting server. They will be able to provide you with the necessary assistance to resolve the issues.

3. Can I check my email hosting server on my mobile device?

Yes, you can check your email hosting server on your mobile device by using an email client or a webmail application.

Conclusion

Checking your email hosting server is an important task that should not be ignored. By following the steps outlined in this article, you can ensure that your emails are being delivered and received without any issues. Remember to periodically check your email hosting server and take necessary actions to resolve any issues.